Introducing SmartSpace – Revolutionising Healthcare Operations
SmartSpace
SmartSpace is an innovative cloud-based software solution developed in collaboration with Birmingham SmartCare LTD and Pro-Ipsum. Designed specifically for the healthcare sector, SmartSpace enhances the day-to-day management of Primary, Secondary, and Community Care services. This powerful platform integrates operational, financial, and reporting functionalities to streamline processes, improve efficiency, and support healthcare providers in delivering high-quality care.
Why SmartSpace?
The complexity of healthcare management often leads to operational inefficiencies, scattered data, and administrative overload. SmartSpace addresses these challenges head-on by offering a comprehensive, user-friendly solution that consolidates various operational functions in one place. With a focus on data security, compliance, and usability, SmartSpace is transforming the way healthcare organisations manage their operations.
Enhanced Operational Efficiency
Streamlined processes reduce the administrative burden on staff, allowing more time to focus on patient care.
Improved Financial Oversight
In-depth financial reporting and budgeting features help organisations optimise their resources.
Increased Workforce Productivity
Automated rota management and HR functions allow staff to manage their time more effectively.
Compliance and Security
Robust data security and compliance features protect sensitive healthcare information.
Cost savings
SmartSpace helps reduce operational costs by automating administrative tasks and optimising resource allocation.
Improved Staff Satisfaction
SmartSpace reduces admin tasks, allowing staff to focus more on patient care, improving their job satisfaction and work-life balance.
Features
Whether you’re managing a small practice or a large healthcare network, SmartSpace offers the tools you need to optimise your operations and deliver better care to your patients.
Rota Management
Easily manage staff rotas with tools that reduce conflicts, optimise coverge and simplify workforce management. The system automates shift bookings, approvals, and provides real-time visibility of staff availability to help minimise gaps and unfilled shifts.
Mobile Access: Clinicians and staff can manage their rotas via the SmartSpace mobile app.
Automation: Automatically handles shift allocations, cancellations, and approvals.
Rota Check-In/Out: QR code-based system for accurate tracking of working hours.
HR Functions
Simplify human resources tasks such as recruitment, onboarding, and performance tracking. SmartSpace helps HR teams maintain compliance with CQC and regulatory standards while managing workforce information with ease.
Employee Records: Track employee details, compliance documentation, and contract terms.
Leave Management: Automate leave requests and approvals based on staff entitlements.
Finance Systems
Improve financial oversight with integrated tools for budgeting, invoicing, and financial reporting. The system simplifies invoice generation based on rota activity, helping organisations maintain financial efficiency.
Invoice Processing: Automatically generate invoices for completed shifts.
Cost Management: Track and manage resource expenditure across the organisation.
PCN Claims management
Manage Primary Care Network (PCN) budgets and claims with detailed breakdowns for each GP practice. SmartSpace streamlines the claims process, ensuring accuracy and transparency in financial reporting.
Claims Portal: GP practices can submit claims and supporting documents directly through the portal.
Budget Tracking: Monitor budget allocations and claims across practices.
Data Security and Compliance
SmartSpace is built with robust governance protocols to ensure data security and compliance with GDPR and the Data Protection Act 2018. Features such as role-based access, audit trails, and compliance monitoring ensure that sensitive healthcare data is managed securely and transparently.
Access Controls: Assign specific access levels based on user roles.
Audit Trails: Track all user actions for full accountability and transparency.
Comprehensive Dashboard
The SmartSpace dashboard provides real-time insights into Key Performance Indicators (KPIs), service performance, and organisational activities. This enables healthcare providers to make informed decisions based on accurate data and performance metrics.
Custom Reports: Generate tailored reports to meet organisational needs.
Performance Monitoring: Track KPIs across new and existing services.
Who Can Benefit from SmartSpace?
SmartSpace is designed for healthcare organisations of all sizes, including:
GP Practices
Primary Care Networks (PCN’s)
Integrated Care Boards (ICB’s)
Community and Secondary Care Providers
Rewiews
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“SmartSpace saved me a lot of time and money as I locum across different sites. I can easily submit my invoices or shifts have worked as the clock in/out functionality records your working patterns.”
Future Developments
As SmartSpace continues to evolve, our focus is on incorporating Artificial Intelligence (AI) and Internet of Things (IoT) technologies to further enhance operational reporting and data insights. These future updates will empower healthcare providers with even greater capabilities to manage both operational and clinical data.
Book a Demo!
Interested in seeing how our solutions can improve your healthcare practice? Book a personalised demo today! Our team will walk you through how SmartCare Birmingham can streamline workforce management, optimise patient care, and enhance operational efficiency.